So what did I
do? I adopted her system and implemented
it when performing my daily task. I became a student and applied her system and it worked.. It worked so well that I decided to implement it into my personal life
when dealing with task, people and projects and to my surprise; it worked even
better!
They were many other
things (too many to name) that I learned from my former supervisor even when she
was not directly teaching me per say. Anything she did that made her job or
life easier; I emulated and continued to emulate and I have to admit that it still works
today. I wanted to be in control of my time and how I chose to use it and I
wanted it to be used effectively.
Here are 8 Tips that
will help you manage your time more effectively!
11.
Take a Moment with You & God at the
beginning of each day! I noticed how at the top of each morning my
former supervisor would take time out for her before she presented herself o
her employees. She would be in her office with the door closed. I cannot say
for sure if she was praying or mediating however, she was a spiritual
person. With that being said; I
encourage you to spend a few moments each morning talking to God before you
start your work day. If you don’t have
an office; you can do it while getting dressed for work or on your drive to
work or in the restroom of your work facility.
Simply, pray that God orders your steps; provide you with the wisdom,
guidance and understanding on how to go about your day. Ask God to remove every obstacles, challenge
or adversity that will prevent you from being productive, but if you do
encounter a challenge or obstacle etc to fully equip you to be able to conquer
it.
22.
Create a system that works for you not against
you! Do what works for you in order to make your life and job easier or more manageable. If there is a role model, mentor
or someone in your circle of influential people that has implemented a system;
try it out and see if it works for you.
If it makes things easier then you use it. For me, I live by task list in outlining my prioritiesl and using my calendar (and sticking to it). I also incorporate “me time” on my calendar. I am a big advocate if it is not scheduled;
then I don’t do it. Anytime someone ask me to do something or attend something;
I immediately look at my calendar and other priorities I have going on to see if it is doable. If I
can do it or attend or fit it in; I put it on my calendar right then and there, so that
date/time is already occupied and no overlapping or over-scheduling occurs. Know
what works for you and what works against you!
13.
Learn to politely say No! Stop taking on tasks and obligations that you
cannot fulfill. Oftentimes, we place our
own self in a rut because we refuse to say no.
We care too much about other people’s feeling and/or reaction to us
saying no. Sometimes no is acceptable
and warranted. Only you know what you
can handle from what you can’t!
4.
Be honest with yourself and others! Don’t over-promise and under deliver. If you can’t take on the task or meet the
deadline; just say so. You have nothing
to prove to others or yourself for that matter of what you can and can’t
do. You know that you are fully capable
and qualified to handle the task, so there is no need to prove to others by
saying YES to everything. Be honest and only do what you know can finish!
5.
Stop Stressing! Some
things will be out of your control and there is NOTHING you can do about it,
but you can however control your actions/reactions on how you choose to deal
with the situation. Stressing over it
will get you absolutely nowhere, but leaving you feeling out of control and
full of anxiety. If you have given your all and your best; then you have done
your part!
66.
The Exception, not the Rule! Working long and hard and in the middle of the eve/night hours is sometimes warranted, but should
not be the norm (the rule). This should
only be the exception and in cases where an emergency occurs or other priorities
quickly turned into a HIGH priority, and you were unable to fulfill or complete
a previous task and/or assignment that had a deadline attached.
Note to single women that desire one day to be
married: Even
if you are single; you do not want to get into a habit of working long and hard
hours all the time. We are creatures of
habit and the danger in this is when you get married; you will still be working
long and hard hours all the time. You
will soon find that you are unable to manage your work and your marriage
relationship in living a balanced life.
Create good habits before you get married, so that you will not create
unnecessary problems. Create the solution
before the problem occurs!
7. Delgate, Delegate, Delagate! Use other people, tools and resources effectively. Stop trying to be the jack of all trades and
master of none. If it is not in your job description, then let someone who is
qualified and certified to handle it.
Many of us have people in our circle of influence who are great tools
and resources, use them. If your friend
is a whiz in creating PowerPoint’s and she has some time on her hand; then ask
her. If you are working on a project
that is clearly out of your area of expertise and you can call on someone to
assist you; then do so. Learn to ask for
help and stop trying to be the boss or in CONTROL over everything you do!
8.
Prioritize according to you schedule not
everyone else’s’! Everything
you do or that needs to be done provided someone elses’ request is NOT of
great importance. Remember that
technique I spoke about in Part I with the priority stacks or piles? If you don’t have piles per say; you can simply write HIGH, MED, and LOW in your tablet, smartphone notepad
or on a physical notepad and list the priorities underneath. Try
implementing that when you are setting out your priorities to ensure that your
HIGH priorities are truly a HIGH priority and that you are not merely
trying to get things done. Work Smarter
not harder!
~ ~Treal
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